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Maintenance of Service Books
Service Book can be maintained online via JSM e-Service Book Software for every Government Servant (Gazetted and Non-Gazetted) holding a substantive post on a permanent establishment or officiating in a post or holding a temporary post likely to last for more than one year. Service book shall be maintained for a Government servant from the date of his first appointment to Government service. A service book must be maintained for every full time Govt. employee. Head of the Office is responsible to open service book in duplicate immediately after the joining of an employee. JSM Service Book Software helps you in creation, verification and maintenance of digital service book.
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Nature of Entries in Service Book
JSM eService Book allows recording of every step in a Government servant's official life. It allows the entries regarding increments, and fixation of pay based on the Increment Certificates, and Pay fixation statements. The declaration of the Government servant electing the new scale of Pay and the statement showing the fixation of his initial pay in the relevant scale in support of the entry in the service book can be uploaded in the service book. The declaration of Home-Town for purpose of Leave Travel Concession duly accepted by the competent authority can be updated in the service book. Every period of suspension from employment and every other interruption in service can be noted promptly with full details of its duration.
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Entries regarding Date of Birth
The provisions of Rules 79 and 80 of GFRs should be observed with regard to the entry of the date of birth in JSM e-Service book
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Entries regarding GPF Account Number
General Provident Fund Account No. allotted to a Government servant (including any subsequent changes in the Account No.) can be entered in JSM e-Service book software and shall then reflect in his e-Service book.
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Note regarding receipts of nominations for pension / DCRG
A note can be entered in JSM e-Service book software regarding the receipt of nomination for DCR Gratuity and Family Pension and related notices from the Government servant.
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C.G.E.G.I.S Nominations
The Head of Office should obtain from every Government servant who is a member of C.G.E.G.I. Scheme a nomination in Form 7/Form 8 as the case may be, countersign it and attach it in the Service Book. This can be updated / uploaded in JSM e-Service book software. Whenever the nomination is revised by the Government servant, the fresh nomination can be similarly counter-signed and uploaded in JSM e-Service book software
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Photographs Uploads
The photograph of the Government servant can be uploaded as per the uploading frequency.
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Leave Account
JSM Online Service Book Software allows you to maintain a leave account for each Government servant (Gazetted or Non-Gazetted)
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Entries of Foreign Service in Service Books
JSM Online Service Book Software allows you to maintain relevant records of Foreign Service done by a Government official.
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Other important Service Book entries
The orders of the competent authority regarding the counting or otherwise of periods of extraordinary leave, or periods preceding breaks in service or qualifying service for pension should be obtained invariably at the very time the occasion arises and not later. Such orders can be entered in the JSM service book. Proper entries regarding medical examination of the Government servant at the time of appointment can be entered in JSM Service Book Software and attestation forms verifying antecedents and character etc. can be uploaded and displayed at the appropriate place of the service book.
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Online Attestation of Entries in Service Books
JSM HRIS Software allows the Head of Office can delegate, to a subordinate gazetted officer under him, powers to attest online entries in the service books of all gazetted officers (except his own) for the maintenance of which he is responsible.
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Entries regarding verification of service
JSM Service Book Software enables verification of service by the Head of Office in terms of Rule 81 of GFRs.
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Physical Service book Scanning and Uploading
Physical service book of employees also can be scanned and uploaded as legacy data.
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Physical Service book (Past) Data Uploading
Physical employee service book data can be entered in excel and uploaded in JSM e-Service book software. You can enter any number of past years data of an employee in excel and upload the historical data.
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Periodical Inspection of Service Books by the Govt. Servant Concerned
JSM Service book Software allows the Head of Office to show the service book to each Government servant under his administrative control every year, and obtain his approval therein in token of his having inspected the service book. A certificate to the effect that he has done so in respect of the preceding financial year can be uploaded by him to his next superior by the end of every September. JSM e-Service book software enables every employee to view his / her service book data online and give online verification of the same on a yearly basis.
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Linking of JSM HR Software, JSM Leave Software and JSM Payroll Software with Service Book
All the modules of JSM HR Software, Leave / LTC Software and Payroll Software are interlinked with Service Book so that all HR, Salary, Leave and LTC data will flow from JSM HRIS to e-service book, in case of change in salary particulars due to promotion, increment, DA etc. Change made in one module will automatically reflect in JSM e-Service book software which will reduce chances of errors etc.
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Linking of JSM Service Book Software with third party software – HR Software, Leave Software, Payroll Software, ERP Software, eOffice Software or any other Software.
JSM can build linking modules to link JSM Service book software with any third party software being used by client. Data used in Service Book can be pulled from any third party software. JSM can do API level integration.as well as adopt other integration methodologies to integrate with other third party software’s. Change made in one system will automatically reflect in JSM e-Service book software which will reduce chances of errors.
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Retired and Resigned Employees / Pensioners Physical Service Book Data Uploading
All resigned and retired employees / Pensioners service data can be imported from excel. You can also upload scanned copies of retired employees service book data.
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Advantages of e Service Book
The shift to electronic service book would free up significant manpower to concentrate on core functions of the Department. It will lead to stoppage of physical movement of Service Book and other documents between the Departments that will save time of the organisation and problem of missing Service Book will be eliminated. This will also enable timely verification of Service Book that will facilitate timely processing and finalization of pensions. Availability of centralized data will enable government for policy research and planning as educational qualifications, trainings undergone and other competencies and deficiencies may be easily obtained. It will enable Government to take transfer, Redesignation, horizontal movement and posting decisions more pragmatically based on reliable first hand data.